Extended Abstract Instructions

Upon acceptance of your short abstract, all authors will be asked to submit an extended abstract or full paper. 

Step 1: Write your extended abstract (2 page limit, including tables and figures) in the correct corresponding Template. Download EXTENDED ABSTRACT TEMPLATE, or right click on the link and ‘Save As’ a .doc file to your computer.

Step 2: Login in via the Speaker’s Portal using your access key (which was emailed to you in the acceptance letter).

Step 3: Once you have logged in, click on “my abstracts / papers tab” in the Speaker’s Portal and click on the ‘upload/replace your paper’ button to complete the abstract upload. It will be necessary to attach/upload the .doc copy of your full paper.

Full Paper Instructions

Upon acceptance of your short abstract, all authors will be asked to submit an extended abstract or full paper. Please read through the submission instructions listed below and ensure your full paper meets all requirements for publication:

Step 1: Write your full paper in the correct corresponding Template. Download FULL PAPER TEMPLATE, or right click on the link and ‘Save As’ a .doc file to your computer.

Step 2: Login in via the Speaker’s Portal using your access key (which was emailed to you in the acceptance letter).

Step 3: Once you have logged in, click on “my abstracts / papers tab” in the Speaker’s Portal and click on the ‘upload/replace your paper’ button to complete the full paper upload. It will be necessary to attach/upload the .doc copy of your full paper.

The Conference Committee welcomes your contribution to the 2016 Conference. In order to ensure your presentation runs smoothly, a number of services and facilities will be provided.

Please take the time to read these guidelines ahead of the Conference.

Session Details

Please visit the Conference website prior to the Symposium to confirm details of your session in the program.

General Information

Please visit the registration desk when you first arrive at the Symposium to collect your name badge and other related materials.

Time Allocated to Presentation

Each paper has been allocated 15 minutes for delivery inclusive of 3 minutes for questions/discussions.
The programme is subject to change, therefore please ensure you check for any changes on the “programme changes” board on site which will have an up to date program.
In the interests of fairness, please ensure that you keep to your allotted time frame. It is essential that presenters keep to time across the entire programme to ensure equity for all and to allow delegates to plan the sessions they wish to attend.
All sessions will have a dedicated chairperson who will introduce presenters to the lectern in sequence. Chairs will time presentations and provide a warning at 5 minutes and 2 minutes remaining.

Audio Visual Equipment

Presenters should arrive at the session room at least 2 hours prior to the start of the session to upload their presentation.
In the unlikely event of a technical problem, a technician will be present onsite to attend to the issue.
Presentations requiring video can be accommodated; however we request that you arrive onsite early to confirm the details and test the facilities.
Please note: Presenters are requested to contact us as soon as possible for requests outside of the standard AV equipment provisions. Note, additional equipment cannot be guaranteed.

Speaker Preparation & PowerPoint Presentations

All presentations are to be in Microsoft PowerPoint format, in the ratio of 16:9 to fit the projector screen.

General guidelines
• Keep slides succinct and simple
• Text size should not be smaller than 24 point - be brief on slides
• Use high contrast text and plain backgrounds

Special Effects
Special effects should be used sparingly. Presenters wishing to use audio effects should advise the onsite audio visual technical staff. Please do not select random transitions in the PowerPoint menu or the audience will notice the effects more than the presentation.
Any presenters wishing to use different presentation software, such as Keynote or Prezi, are asked to contact the Conference Managers in writing prior to the event to check whether this can be accommodated. Please note, Microsoft PowerPoint is the preferred software platform for all presentations.

Language
Please note that the official Symposium language is English and we therefore require that presentations are prepared and delivered in English.

Further Information
If you require further assistance, please contact:

On-Cue Conferences
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Phone: (0064) 3 928 0620

We wish Oral Presenters all the best with their presentation and thank you for your valuable contribution in making the joint Conference a success.

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